Update Release 11.1.0

Click the desired link below to view items that have been added in the various modules:

General

Admissions

Registration

General

Improved database performance to more efficiently process Student Save functionality in Admissions and Registration Save functionality in Registration. The result is a quicker response in the save process.

Admissions

Corrected an error received when adding or modifying High School records in Admissions >Lookups >HighSchool.
Resolved the issue in Prospect and Student where High School records did not display.
Added new functionality to work with such products as the General Meters One-Card™ system which is used by institutions to create student identification cards, security access, vending and more using a single card. This process will export Student Admissions related data into tab-delimited and xml files. The data is then imported into the General Meters One-Card™ system to create student accounts and ID cards without having to retype all the information. When ID cards are created the photo taken by the One-Card™ system will be available to CAMS Enterprise. The One-Card™ system produces an ID card that can be used as a debit style card (meal card) and with further development in General Meters One-Card™ monetary transactions will be available to be imported into CAMS Enterprise.

Registration

The transcript has been modified to reflect each individual degree and degree earned date (GraduationDate field).
Tab order for transfer screen field has been reset to correct order.
The Student Status record has been adjusted so that the Registered field now displays a value of "No" when created automatically during the Load from Prospect process.
Added the course Lab Fee field (located in the detail screen of Master Courses and Offering Maintenance) to the CAMS_rptStudentScheduleType103_View and CAMS_rptStudentScheduleType103_view.ttx data definition file. Field is available to BillStmtCombined_103.rpt and BillStmtCombinedDetailed_103.rpt. Any custom versions of either of these two reports need to have the databases verified before the field will be available in the Crystal Report Designer.
Added the ability to print Non-Traditional Offering (Registration >Non-Traditional >Registration >Print Offering) and Non-Traditional Rosters (Registration >Non-Traditional >Registration >Roster).
Corrected the issue of error messages not clearing out of the strError and appearing incorrectly during registration.
Increased speed of the Registration Save process.
Corrected the "Include Withdrawn" option in the Registration >Directory reports, which was not selecting correctly.
Modified the Enrollment Verification report to include Classification and Programs pulled from the Student Status record and now clearly identify withdrawn students. Also corrected CumGPA field to show CumGPA instead of Term GPA.
Modified Status Bar message to indicate when loading is completed when opening a Transcript Maintenance record for a student.
Modified code for HIGHESTPRESERVEGPA repeat policy in CAMS Manager >Configuration >Registration tab so that courses marked with F, WF, or FA could be marked as Repeat on Transcripts.

Billing

iPAY online payment vendor has been added to CAMS Enterprise for the student portal.
Modified Monthly Statements so that all students with a non-zero balance will be included in the output regardless of the last transaction date that was entered in a student's billing record. All students with transactions in the specified date range will be included, as well as with a previous balance regardless of whether or not they have transactions in the specified date range.
Made adjustments to the Billing Statements report criteria so that when Include Holds is set to "No", students with Stop Statement checked on their hold will not be included in the report output. See Student Holds for additional information regarding students and holds.
Billing Statements have been modified to default to the student's first name if there is no responsible party name present. Otherwise the value entered in Responsible Party in the Billing Address will be the name that displays on the Statement.
The Statements have been modified to reflect separate Statement Total (includes all transactions in the statement detail that are not pending) a separate Pending Total, and then the Overall Total that is the sum of Previous, Statement, and Pending totals.
Added grand total to the Detail Aging by Terms report.
In Billing >Reports Menu >Statements, both the Monthly and Collection Select Options use the Standard billing statement format. The code which calls the Standard statement format has been adjusted to use the optimized reports released on 11/18/2005. This means that all clients MUST update their rptBillingtReportsStatements.ssi to use ONLY the optimized Standard statement. The pre 11/18/ 2005 Standard statement will no longer be supported. In addition, the Collection Select Option will print for students regardless of a stop statement hold value, and it also now supports the ability to select specific AR Types, where previously it did not.

***CAMS Manager Action Needed

CAMS Manager: In order for Monthly and Collection statements to work, you MUST update the rptBillingtReportsStatements.ssi to use ONLY the optimized Standard statement released on 11/18/2005.

A new field called Minimum Balance to Evaluate was added to the Interest fees process in Tools >Processes >Billing Module >Billing Processes >Interest tab so that users can define a minimum balance for which interest should be calculated. For example, the process could have a minimum balance value of $5, so that if a student has a balance of $5 or less, interest would not be calculated.

Financial Aid

In Tools >Import >Financial Aid >PoweFAIDS, error handling was improved so that if a file cannot be imported due to incorrect format, duplicate records, etc., an error message displays immediately and the import process attempt ends.
Modified the Summary by Award Type report in Financial Aid >Report >BYOR so that the amount of aid available for each Academic Year and Financial Aid Year is calculated from the amount entered for Yearly Max in Financial Aid >Setup >Yearly Setup >Award Properties for each award. For this report to calculate the remaining aid available, the Yearly Max field must be populated in Award Properties for each award by Academic and Financial Aid years and the criteria used in the Financial Award Entry section of the BYOR Criteria tab of Financial Aid BYOR Reports window must be Academic Year and Financial Aid Year.
Awards added through Financial Aid>Packaging>Single now default to blank in the Student Accepted field in Financial Aid >Maintenance >Awards tab.

Housing

Added a new window in Housing called Campus Incident to record, track, and report on disciplinary actions for students, staff, faculty and other campus visitors. Campus Incident includes the following functionality:

Incident types are customizable for each institution’s reporting terminology and records can be searched by incident type or by person.
When searching by person, records can be limited to students, contacts, faculty, or donors to easily refine the results.
To ensure that sensitive information is properly secured, access to incidents can be limited to specific departments.
Multiple individuals and multiple infractions can be assigned to each incident in order to accommodate even the most complex situation.
Track an individuals’ affiliation with campus, fines, injuries, property damage, the kind of involvement, sanction points given, responsibility, community service hours and specific service assignment, probation, sanction type, and suspensions.
Campus Incident Reporting is accomplished through a flexible criteria based tool that generates reports for any date range, term, or set of conditions.

***CAMS Manager Action Needed

CAMS Manager: In order for users to access the Campus Incident in Housing >Campus Incident and/or Housing >Reports Campus Incident BYOR, you must grant permissions accordingly in CAMS Manager >Users.

When a room assignment was deleted prior to charges transferring to billing, CAMS would automatically update the Commuter field in the Student Status window. An Update Res/Commuter Status from Housing checkbox has been added to CAMS Manager >Configuration >General Tab 2to allow the institution to determine whether the Commuter field should be updated under these circumstances.

Faculty

Modified the Faculty Select screen to allow an unlimited number of sequential add operations. Each add button click forces a save in the Faculty Maintenance screen and refreshes the page to a new record.

Meeting

Updated the Meeting module Reservation Room Name search filters in Meeting >Reservations so that the default Campus can be searched without having to change the focus on the window to the Campus field.
Modified the Meeting >Reports >Reservations list so that rooms with classes display the class information in the list, as well as other types of meeting reservations.

Placement

Removed the Reports tab from Placement >Maintenance since Placement reports are not available from that location.
Updated all Placement reports in Placement >Reports >BYOR to properly retrieve placement data.

Development

Removed XML button from the Select Constituent window as the XML is generated out of a function call of the Protoview grid control which does not give CAMS the ability to adjust the XML formatting.
Corrected an issue where after opening a constituent profile, then opening a student record, and then clicking Development >Constituent >Change Profile in the CAMS menu, the student name would appear as the Active Name at the top of the Constituent Profile window that was open with the constituent's data.
Modified code so that multiple restriction types could be selected when querying for the Unpaid Pledges report Development >Reports >Ledger BYOR.
Added a new window in Development called Constituent Notes where public, private, and group notes may be kept.

***CAMS Manager Action Needed

CAMS Manager: In order for users to access the Constituent Notes in Development >Constituent >Notes, you must grant permissions accordingly in CAMS Manager >Users.

For planned gifts in Development >Constituent >Change Profile >More tab >Planned Gifts, because a planned gift commitment will usually come before the actual giving date, the Date of Commitment field was moved to a location before the Date of Gift field in the detail window and in the data grid. The Date of Gift is no longer a required field so that it may be entered at a later time.

CAMS Manager

Modified the code in CAMS Manager >Active Directory so that the linking process allows students and faculty with apostrophes in their names to be included in the records to be linked.
When a room assignment was deleted prior to charges transferring to billing, CAMS would automatically update the Commuter field in the Student Status window. An Update Res/Commuter Status from Housing checkbox has been added to CAMS Manager >Configuration >General Tab 2 to allow the institution to determine whether the Commuter field should be updated under these circumstances.
When a student record is deleted using CAMS Manager >Student Utilities >Delete Student, contact records are also deleted if they aren't associated with any other records. Code was modified so that CAMS correctly checks Faculty, Donor, and Prospect contact records.
Full-Time Hours field was restored to the Major/Minor reference table. This field is utilized in the Student Program for Term entry form.
Modified code for HIGHESTPRESERVEGPA repeat policy in CAMS Manager >Configuration >Registration tab so that courses marked with F, WF, or FA could be marked as Repeat on Transcripts.

CAMS Portals

Faculty Portal

Expanded the Course Information field in the Course Management section of the Faculty Portal.
Added functionality for Students to upload assignment related documents to Faculty. These documents can be retrieved by the instructor through the Faculty Portal, graded, and returned to the student all via the portals.

Student Portal

Converted the unlock registration semaphore mechanism to use AJAX, instead of a pop up window. Students are locked out of Student Portal registration because of a semaphore lock. The pop up blocker did not allow the registration semaphore UNLOCK mechanism to work.