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Faculty Portal Active Directory

Active Directory

Many schools use Active Directory to control the ability of Faculty to log onto the institution’s web site. Once the Faculty has been granted access to the web site they can directly access the faculty portal without having to provide additional login information.

If Active Directory is not used then faculty will log in normally to the portals.

Before Active Directory can be set up in CAMS Enterprise, the Active Directory faculty accounts need to be created.

Active Directory Linking

The Faculty in Term field is used to list only faculty who are teaching for the particular term. This is used to find only active faculty. You will not have to relink faculty each term.

The Formula for samAccountName in Active Directory field is used to create matching faculty accounts in Faculty in CAMS (FacultyPortal SQL table) data grid to the Active Directory data grid.

As an example, if your naming convention in active directory is to use the first name and the first initial of the last name then you would want the faculty names coming from CAMS Enterprise to match. You would create a SQL based syntax, such as firstname + substring(LastName, 1,1), which would create a string with the first name and first initial of the last name. By doing this you can then use the Auto Link option to quickly match all the accounts.The SQL code that you use is run against the Faculty SQL table.

The LDAP Search String field is used to specify where CAMS Enterprise should look to find accounts in Active Directory. An LDAP Search String example would be domain.com/dc=mydomain,dc=com or to restrict the search to an Organizational Unit an example would be domain.com/OU=Faculty,dc=mydomain,dc=com.

The Display Only Accounts Already Linked checkbox is used to display those accounts that have already been linked. Accounts that have already been linked will not display again unless this is checked.

The Include Inactive Faculty checkbox (Faculty Portal only) will include faculty who are marked as Inactive in Faculty Information. This option can be used to find and unlink previously linked faculty who have been set as inactive.

The Active Directory data grid displays all active directory accounts it finds. If there is no OU specified it will find all accounts throughout the active directory list. Using an OU in the LDAP Search String will limit the search to only that OU.

The Faculty in CAMS (FacultyPortal SQL table) data grid will list all faculty that met the selected criteria from the Registered in Term and Expected Entrance Term fields.

The Auto Link button will automatically link the Active Directory data grid accounts with matching Faculty in CAMS data grid accounts.

The Manual Link button allows you to manually select an active directory account and a faculty account and  link them. An example is if you have a faculty in your active directory called Geoff Marsh but in CAMS Enterprise he is listed as Geoffrey Marsh then they will not auto link.

The SamAccountsName From and To fields are used to limit the number of names that will display. By default Active Directory limits the display to 1000 names so if you have more than 1000 students for the term then use these fields to limit what is displayed to 1000 or less.

To Auto Link Active Directory

  1. Click CAMS Manager >Active Directory >Faculty Portal. The Faculty Portal Active Directory Link page displays.
  2. Select the faculty criteria and click the Lookup Faculty in Active Directory button. The data grids are populated.

    Notice that the samAccountName in the Active Directory data grid has matches to samAccountName in the Faculty in CAMS data grid.
  1. To automatically link these names click the Auto Link button. You will receive a message.
  2. Click Yes to continue or No to stop.  If you click Yes the GUID is copied to the matching Faculty’s ActiveDirectoryIdentifier field.

    The ActiveDirectoryIdentifier field is located in the FacultyPortal SQL table.
  3. If everything looks correct then click the Save to Faculty Portal button. Click Yes to confirm and OK when it is finished.

To Manual Link Active Directory

  1. Select the appropriate criteria click the Lookup Faculty in Active Directory button. The ActiveDirectoryIdentifier field is located in the FacultyPortal SQL table.

    Notice that in the Active Directory data grid if a faculty is listed one way in the upper grid but another way in the lower data grid you must manually select those two records.
  2. Highlight the name in both data grids.
  3. You can only manually link one Faculty at a time. Click the Manual Link button.
  4. Click Yes to confirm the manual linking or No to cancel.
  5. Then save the manual link.