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Meeting Reservations

Reservations for rooms can be viewed and created in the Meeting Module. As reservations are created the times will be checked against the course offering schedule to prevent conflicts. Reservations List and Weekly Calendar reports are available in Meeting >Reports.

To make a reservation:

1. Click Meeting >Reservations. The Meeting Reservations window opens.
2. To verify that the meeting has not been previously scheduled, use either Room Name or Reservation Date From and Date To as criteria to search for previously scheduled meetings and then click Find. You are required to search for existing reservations before adding a new reservation.
3. A list of reservation displays. If the meeting is not displayed, then right-click in the data grid. The Meeting Schedule window opens.
4. Enter the Starting Date and Ending Date and the Starting Time and Ending Time, required.
5. Click the icon next to the Room Name field, required. Search for the room using the Room Lookup Criteria window and then click OK. Double-click to select a room.
6. If desired, complete Number of Seats Needed and Requester fields. Use the Comment field to include any meeting details, such as equipment required, refreshments, seat formation, etc.
7. If this meeting reservation is a recurring meeting click the Recurring checkbox.
8. Select the Frequency and Meeting Days.
9. Click Add to save the reservation, or Cancel to exit without saving.

If there is a scheduling conflict with another room, CAMS displays a notice. This checks against scheduled times for meetings and class schedules.